5 minute RFQ guide
How to prepare a multi-part industrial RFQ or BOM
A clean RFQ structure that reduces clarification cycles and helps purchasing teams compare written offers on the same basis.
Use one line for one exact requirement
Keep the manufacturer, complete part number, quantity and line-specific notes together. Do not combine alternative references in the same part-number cell.
- Manufacturer
- Complete part number
- Quantity and unit of measure
- Revision, voltage or application note
- Target delivery date
Define quotation assumptions
State the ship-to destination, acceptable condition, required documentation and commercial deadline. Suppliers can then identify exceptions instead of building different assumptions into each offer.
- Ship-to city, state and country
- Acceptable product condition
- Required certificate or export documentation
- Preferred Incoterm or freight instruction when applicable
- Quotation deadline and required validity
Compare the written result line by line
A complete comparison includes reference, condition, quantity, unit price, lead time, shipping terms, warranty and exclusions. Resolve substitutions and partial quantities before issuing a purchase order.
- Quoted reference exactly matches the request
- Condition and warranty are explicit
- Lead time is defined from a clear commercial event
- Freight, duties and taxes are assigned
- Substitutions are separately identified for approval
Put the checklist to work
Send the exact reference or complete BOM.
Our commercial team reviews the identity, quotation assumptions and delivery destination before issuing written terms.