Helpful evidence
What improves RFQ accuracy
- Clear nameplate or existing-part photographs
- Complete manufacturer reference including suffix
- Existing datasheet, drawing or approved BOM
- Quantity, destination and required delivery date
Evidence-led RFQ
Evidence-Led RFQ Process
A six-stage workflow that makes product identity, commercial condition and shipment expectations visible before release.
Six visible stages
From request to delivery record
Each stage has a different question. Keeping them separate makes gaps easier to find before an order is released.
- 01
Capture
Manufacturer, exact reference, quantity, destination and target date are recorded.
- 02
Clarify
Missing suffixes, revisions and application-critical details are identified.
- 03
Source
Availability is investigated against the confirmed inquiry reference.
- 04
Document
Condition, price, lead time, validity, delivery terms and exclusions are stated.
- 05
Release
The buyer checks the offer against the technical and commercial requirement.
- 06
Coordinate
Shipment method, destination and available supporting documents are aligned.
Decision record
What the quotation should make visible
- The exact offered reference and declared condition
- Commercial validity, availability and lead time
- Transport assumptions and destination details
- Any open technical or documentary exception
Ready when the reference is